USCIS Publishes Revised Version of Form I-9

Thursday, November 17, 2016

USCIS published a revised version of Form I-9, Employment Eligibility Verification. Employers may continue using Form I-9 with a revision date of 03/08/2013 through January 21, 2017. By January 22, 2017, employers must use the revised form, dated 11/14/2016.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

-The addition of prompts to ensure information is entered correctly.
-The ability to enter multiple preparers and translators.

-The certification in Section 1 for certain foreign nationals takes less time to complete.

-A dedicated area for including additional information rather than having to add it in the margins.

-A supplemental page for the preparer/translator.
-The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Also, when the revised Form I-9 is completed on a computer, users will see: 

-Checks to certain fields to ensure information is entered correctly.
-Drop-down lists and calendars.
-Instructions on the screen that users can access to complete each field.
-Buttons that will allow users to access the instructions electronically, print the form, and clear the form to start over.
-Employers should continue to follow the existing storage and retention rules for all of their previously completed Forms I-9.

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