Federal Contractors - OFCCP Regulations. OFCCP regulations provide that federal contractors must maintain any personnel or employment record for two years from the date of either the record or the personnel action to which the record relates, whichever is later. Contractors with fewer than 150 employees or no government contract in excess of $150,000 must keep records for one year. However, when a contractor receives notice of a complaint, a compliance evaluation, or enforcement proceedings, all documents relevant to the action must be preserved until the action concludes.

In addition, the regulations specifically state that contractors must maintain both their current and prior year's affirmative action plans, as well as documentation of good faith efforts. Finally, the regulations permit the OFCCP to presume that any records not maintained were unfavorable to the contractor.